Unified Information Governance and Discovery Framework (UIGDF) Patent Pending

 

The UIGDF is a linear approach to records lifecycle management and incorporates both functions of Information Governance and Discovery in the same model. This is accomplished by starting at the very basic record level and building the process around its lifecycle. A record in itself does not change during its lifecycle, but rather various forces interact with records, such as regulatory changes and litigation, which will have an impact on both “when” and “how” a record may be maintained and retired during the course of its retention period. The UIGDF starts off using a new concept called the Information Governance Forces Framework (IGFF) to begin defining policies, processes, resources and stakeholders associated with governing the business data. The framework sets the foundation for all downstream activities associated with maintaining a record such as: Information Management, Preserving, Selecting, and Producing/Retiring data. This linear process creates a fundamental approach by grouping the major activities perform ed during the lifecycle of a record. Through the implementation of the UIGDF an organization can begin to proactively manage its data.

 

Organizational data is growing exponentially; and the amount of data stored by businesses is estimated to double in size every 18 months[1] due to the introduction of computer systems and applications used in day-to-day business operations. The resulting challenge for organizations is maintaining the ability to a dequately and accurately govern their information; otherwise unmanaged data growth will cause organizations to be vulnerable to legal risks and financial losses. The UIGDF is deigned to be focused on the lifecycle and not the medium, thus agnostic to the record format. The UIGDF allows an organization to proactively manage information on all of its media formats to support an organization’s immediate and future regulatory, legal, risk, environmental and operational requirements.

An organization’s ability to control the information in its possession is critical to its overall success. Regardless of whether or not your organization resides in a highly regulated or litigious industry, it is guaranteed to produce and accumulate massive volumes of data. This data needs to be properly managed, at the very least for business continuity. Data in the form of business records can be found in hard copy or located in electronic format residing on disparate systems on multiple networks in multiple locations. Since data is growing at an alarming rate combined with its ability to be located in multiple locations and formats, it has left many organizations at legal risk of retaining data longer than necessary and uncontrolled. This uncontrolled growth is a direct contributor to the increase of annual IT spend in storage of information.

In order to gain control the UIGDF is designed to allow organizations to follow a standard universal framework for discovery of information, whether the discovery is for reduction of data no longer needed or for the support of litigation.


[1] "InformationWeek: The Business Value of Technology." Data, Data, Everywhere. Web. 29 Feb. 2012. <http://www.informationweek.com/news/175801775>.